How APhBE handles your information.

01Information we collect

• Membership registration. Your full name, e-mail address, school or university, program and year of study, areas of interest (including any description you enter under “Other”), and whether you have consented to receive updates and newsletters.
• Unconfirmed registrations. When you register, we hold your details as a pending registration until you confirm your e-mail address through the link we send you. Registrations not confirmed within seven days are deleted.
• Sponsorship inquiries. Your name, organization and work e-mail address.
• Earlier interest list. If you joined the interest list before membership was introduced, we hold the first name, school (where given) and e-mail address you provided. These entries are not converted into memberships.
• Technical information recorded with each submission. The date and time, the page from which the form was submitted, the referral tag contained in the link you followed where there is one (for example a link shared by a member), and your browser’s identification string. We use this to prevent automated abuse and to understand how people learn about APhBE.
• Abuse prevention. For up to twenty-four hours we keep a hashed form of the network address from which a form was submitted, used only to limit automated submissions. It is not linked to your membership record.
• Site measurement. aphbe.com uses aggregate, cookie-free page-view measurement provided by our hosting provider. It does not identify individual visitors and is not used for advertising. We do not set cookies; a referral tag is kept in your browser’s session storage only until you close the tab.
• Server logs. As with any website, our hosting provider keeps standard request logs for security and operations for a limited period. These may include your IP address.
• Correspondence. Messages you send to our mailbox, including requests to update or delete your information.

02How we use it

• Membership administration. To confirm your membership, assign your member number, issue your digital membership card, maintain the register of members and respond to your requests.
• Membership communications. To send you a confirmation of your membership and, from time to time, messages that concern your membership itself.
• Updates and newsletters. Only if you have consented. Consent is optional, is separate from membership, and may be withdrawn at any time through the unsubscribe link in every such e-mail or by writing to us.
• Sponsorship and partnerships. To respond to inquiries from organizations that wish to support APhBE.
• Understanding our membership. To report, in aggregate, which schools, programs and interests our members represent, and which outreach brings new members. Registrations made through a member’s personal invitation link are attributed to that member; the link carries a random code, never the member’s name or number.

03Service providers and disclosure

We rely on a small number of service providers to operate: a provider that hosts aphbe.com and its private storage, a provider that delivers our e-mail and holds the contact list for members who have consented to updates, and a provider that hosts our mailbox. Each processes information on our behalf, for the purpose of providing its service to us, and under its own security commitments. Our providers operate infrastructure in the United States, and your information is processed there.

We do not sell personal information, we do not share it for advertising, and we do not share member information with universities or other organizations. We may disclose information where required by law or to protect the rights, safety or integrity of APhBE and its members.

04Storage, access and security

• Membership records are held in private storage that is not publicly accessible. Our registry links each member number to a one-way hash of the member’s e-mail address, which lets us prevent duplicate registrations and retire numbers without retaining the address itself.
• Access to the register of members is restricted to designated APhBE officers and is protected by access keys. Officers may export the register for administration; such exports are handled with the same care.
• Links to personal pages, such as your membership card, are cryptographically signed and are intended solely for the member concerned. Your member number identifies your membership; it is not a credential and does not give access to your information.
• Connections to aphbe.com are encrypted in transit. No method of storage or transmission is entirely secure; we ask that you keep the link in your confirmation e-mail private.

05Retention

• Membership records are retained for the duration of your membership. When a membership ends, the record is deleted; the member number is permanently retired, and only the number itself is kept so that it is never issued to anyone else.
• Unconfirmed registrations are deleted after seven days; hashed network addresses used for abuse prevention after twenty-four hours.
• Newsletter contact details are retained for as long as your consent stands. When you unsubscribe, we record the date of your request and stop sending.
• Sponsorship inquiries are retained while the discussion is active and for a reasonable period of follow-up.
• E-mail delivery records, including the content of messages we send, are kept by our e-mail provider for a limited period under its retention policy. Correspondence in our mailbox is retained as ordinary business correspondence.

06Your choices and rights

• Updates and newsletters. Unsubscribe at any time using the link in any such e-mail, or by writing to us. Your membership is unaffected.
• Access and correction. You may ask for a copy of the information we hold about you, or ask us to correct it, by writing to [email protected].
• Ending your membership and deletion. You may end your membership and have your information deleted at any time by writing to the same address. We act on such requests promptly, and in any event within thirty days.
• Interest list. If you are on our earlier interest list and would prefer not to hear from us, write to us and we will remove your entry.

07Eligibility

APhBE membership is intended for students enrolled in pharmacy or pre-pharmacy programs who are eighteen years of age or older. If you believe a person under eighteen has registered, please contact us and we will remove the record.

08Changes and contact

We may update this notice as our activities develop. The date of the current version appears below; where a change is material, we will inform members by e-mail. Questions about this notice may be sent to [email protected]; questions about your membership record, to [email protected].